+
+ | 1
+ |
+ Apologies
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- Annual RA
+
+- Valyfy Meeting outcomes
+
+- New Committee
+
+- Matt Leeke’s suggestion of larger quiz
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Past Events
+
+
+- Capital One careers panel
+
+- Halloween quiz
+
+- Pub
+
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Future Events (standing item)
+
+
+- Break;
+
+- Christmas Meal
+
+- Ball
+
+- Trip
+
+- Teasoc collab
+
+- Other events
+
+
+- NQ64
+
+- Bot-a-thon
+
+- Sponsor events
+
+- Bar Crawl
+
+- Cheese soc collab
+
+- Workshops
+
+- Ice Skating
+
+- PhD Info Session
+
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+ |
+ HW
+ |
+
+
+ | 7
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance: £ 3,284.60
+
+- Actual working balance: £ 2,100
+
+- Pending incomings
+
+
+- Memberships
+
+- Guild open day funding
+
+- Xmas meal tickets
+
+- Capital One pizza reimbursement
+
+
+- Pending outgoings
+
+
+- Alcohol
+
+- Football booking
+
+- New key
+
+- Xmas meal payment
+
+- Halloween Quiz
+
+
+
+- EPS Community Fund
+
+- Valyfy lost funds
+
+ |
+ IE
+ |
+
+
+ | 8
+ |
+ EDI Report (standing item)
+ |
+ All
+ |
+
+
+ | 9
+ |
+ Committee Suggestions (standing item)
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+- Tex bot changes
+
+- Hoodies
+
+- Committee shirts/hoodies
+
+- CSS Running tops
+
+- PhD Grad stickers (Todd’s suggestion)
+
+ |
+ All
+ |
+
+
\ No newline at end of file
diff --git a/assets/meetings/2026/11/02/agenda.pdf b/assets/meetings/2026/11/02/agenda.pdf
new file mode 100644
index 00000000..b6668659
Binary files /dev/null and b/assets/meetings/2026/11/02/agenda.pdf differ
diff --git a/assets/meetings/2026/11/02/minutes.html b/assets/meetings/2026/11/02/minutes.html
new file mode 100644
index 00000000..33e9957f
--- /dev/null
+++ b/assets/meetings/2026/11/02/minutes.html
@@ -0,0 +1,710 @@
+
+
+ | 1
+ |
+ Apologies
+
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+
+
+- Unanimous adoption of previous minutes
+
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- Annual RA
+
+
+- Finally been approved
+
+
+- Valyfy Meeting outcomes
+
+
+- JA, HT, TK, AW, GT, AC were present.
+
+- Minutes on google drive if anyone wants to read them.
+
+- TK suggests that if we apply to the grant and don’t get it, they would then be in a good position to say that since it has been rejected we haven’t got grounds to object.
+
+- HT agrees.
+
+- AW says we should make a big timeline about everything that happened.
+
+- HT suggests checking companies house and finds they dissolved Jan 26 and started dissolution proceedings in Oct 25.
+
+- AC asks what the possibility of this is, but that we definitely should go through finance.
+
+- AW says he reckons they will pass us around through every guild department.
+
+- DJ says that it is the best thing to try, and if it doesn’t work consider splitting from the guild and going back into school of CS.
+
+- GT asks if the guild broke any rules in signing the contract.
+
+- AC says we should find proof of their wrongdoing to have the best chance.
+
+- AW says that the main issue is the lack of emails and going back on their word.
+
+- HW suggests making sure that the sponsors from this year have actually been paid to prevent this not happening to future committees.
+
+- DJ asks if we have ever lost sponsors to the guild taking too long
+
+- JA says he doesn’t think so from his time on committee.
+
+
+- New Committee
+
+
+- General handover meeting done
+
+- Should be mostly sorted
+
+
+- Matt Leeke’s suggestion of larger quiz
+
+
+- When thanking Matt Leeke from the halloween quiz, he mentioned he was speaking to one of the Pro-vice chancellors and she suggested CSS running a university-wide quiz, with staff support and more substantial catering
+
+- General consensus is that it would be a good idea
+
+- HT says he would be happy to coordinate with the school
+
+- HT and JA say that christmas is too soon, but semester 2 is a better idea
+
+- A collaboration with quiz soc was suggested to increase appeal
+
+- HW suggests other subject societies
+
+- “Big fat quiz of Birmingham University”
+
+- Action HT: Reply to Matt about semester 2
+
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Past Events
+
+
+- Capital One careers panel
+
+
+- Very successful event (discounting the halal pizza delay)
+
+- Jen (Capital One) was very happy with the turnout
+
+- Helped a lot by Madasar promoting it
+
+- Pair programming workshop coming up (12th Nov)
+
+- HW, HT, TK, IE, JA, SR, AC were all there
+
+
+- Halloween quiz
+
+
+- Started at a reasonable time, Todd let JA and JS do the alcohol because of how smoothly it went previously, and this worked well
+
+- Pizza didn’t show up at 20:00 as ordered
+
+- EW rings them to find out and was on the phone for ages
+
+- Papa John’s hadn’t made any pizza
+
+- EW tried to sort it out over the phone and it should then take an hour to arrive
+
+- More time passes, EW is still on the phone and papa johns were resisting
+
+- Payment over the phone didn’t work repeatedly
+
+- JA had to run through Selly to pay for the pizza
+
+- JA was told the pizzas would start being made before he arrived
+
+- When he arrived he was asked for proof
+
+- JA was severely rage-baited by papa johns while trying to prove the emails did happen
+
+- Finally paid for, and they then started making the pizzas (21:30)
+
+- JA finally got back
+
+- 22:30 pizza still hadn’t arrived
+
+- 23:00 pizza finally arrived at Gisbert Kapp
+
+- JA thanks JS and HT for keeping the quiz going
+
+- People start coming in for seconds and asking about thirds (offering magic tricks for pizza)
+
+- Two people barge in and take pizza for thirds, JA fairly got annoyed at them, then shut the door, and brought remaining pizza upstairs for anyone to help themselves to.
+
+- Left at about 00:00
+
+- Need to expense alcohol via the school.
+
+- TK says soft drinks are better from aldi, but more alcohol variety at sainsburys.
+
+- JS says cider is often more well received than other alcohol.
+
+- HT says we caught 3 teams using ChatGPT to get answers for the questions, they were zeroed on the score sheet
+
+- Todd’s team won
+
+- Quiz was overall well received, ignoring the pizza
+
+- TK suggests that though AI should be prohibited for cheating purposes, some may use it for translating
+
+- DJ says it’s not our responsibility to accommodate people that can’t understand English, as it is a requirement to get into the university
+
+- AC suggests mark schemes in the future
+
+
+- Pub
+
+
+- Upstairs again, even though it was booked in advance
+
+- JA says we should ask for indoors in particular this time
+
+- AW asks about potentially booking Joe’s but that it may not be bookable on fridays
+
+- Bristol Pear and Goose have been suggested as alternatives
+
+- Booking for 20 at 20:00 for Friday 13th
+
+
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Future Events (standing item)
+
+
+- Break;
+
+
+- DJ asks if we need more snacks, JA says we should be alright
+
+- JA, SR, DJ, SR will be there
+
+
+- Christmas Meal
+
+
+- Nearly over half of tickets sold - 52 gone, 53 left. 1 non-food ticket sold
+
+- Tickets off sale on the 13th
+
+- Only need to take stickers and name plates
+
+- AW asks about if we’re using the same design as last year, and if so we should change the design on the back as it was a binary message
+
+- GT asks if we should ask staff if they want to come
+
+- General consensus is yes
+
+- IE asks if they are able to buy tickets on the guild website
+
+- JA will ask in theory, JS will ask in security, JA will also email Matt
+
+- “Work life balance? Woke nonsense” - AW
+
+
+- Ball
+
+
+- Action SoR & GT: Look around for some options for hosting the ball
+
+
+- SoR says all the places are very expensive or too big
+
+- Burlington is still the backup option
+
+- Could discuss cost of alcohol with the Burlington if we are going there
+
+- JA still annoyed about the cost of his gin and tonic
+
+- Could consider places that are smaller or slightly too expensive
+
+- 150 tickets is probably a good amount to aim for
+
+- Aston Webb is another possible place to look
+
+
+- Trip
+
+
+- DJ suggests Natural History museum and sea life centre
+
+- “Wibblea bubblea buh” - AW
+
+- JS suggests Manchester science museum
+
+- DJ suggests Jodrell Bank
+
+- HT suggests National Space Centre, could be done joint with AstroSoc
+
+- DJ suggests the beach, but this is very outside
+
+- JS suggests black country living museum
+
+- DJ says we are quite close to Ironbridge
+
+- DJ suggests RAF HQ museum (Shropshire), and they have war things there
+
+
+- Teasoc collab
+
+
+- Details incoming, meeting soon to plan it.
+
+
+- Other events
+
+
+- NQ64
+
+
+- Two week publicity due a week on thursday, TK will do that
+
+- Walking train would be a good idea, but would need more chaperones
+
+- 19:26 - 19:33 University to New Street train is the best one to recommend
+
+
+- Bot-a-thon
+
+
+- Action DJ: Contact Mo for use of the lab 12 - 4 Saturday, 10 - 5 sunday
+
+
+- External speaker form for Matty is done
+
+- Need people there to judge, and to find out if Matty can do the saturday
+
+- 21st - 22nd
+
+- JS can’t do sunday, but will help on the saturday if he can
+
+
+- Sponsor events
+
+
+- Pair Programming workshop:
+
+
+- Thursday 12th Nov, in UG04 if possible,
+
+- Action HW: contact Madasar to book a room for it and do publicity
+
+
+
+- Bar Crawl
+
+
+- Action GT: Look into bar crawl
+
+
+- GT was in contact with Vodbull but then got locked out of his guild account
+
+- They were asking about adding some of committee to a whatsapp group to discuss further
+
+- TK doesn’t think going to clubs on the bar crawl isn’t a good idea, and that some people he has spoken to would prefer not to go if it’s predominantly clubs
+
+- GT says all other societies seem to do Broad Street
+
+- AW and TK say that we could do different things
+
+- TK says he was unaware that they often operate as pubs/bars earlier on, and so other people might be
+
+- AW says a lot of the same places as last year wouldn’t be a good idea as most of them weren’t great, also some of the stops were too quick
+
+- HT says that the Harborne run is another option: https://www.barcrawl.co.uk/pubcrawl.aspx?Crawl=8943
+
+- A lot left to discuss about the bar crawl
+
+
+- Cheese soc collab
+
+
+- Action GT: Reach out to cheese soc for alternate dates
+
+
+
+- Workshops
+
+
+- Python Workshop
+
+
+- Action EW: Publicity for workshop by wednesday (include mention of the bot-a-thon).
+
+
+- Action JA: Make slides for workshop
+
+
+
+
+- Ice Skating
+
+
+- HW has emailed them again to hopefully get the booking sorted
+
+- Provisionally: Wednesday 2nd December at 17:00
+
+- Booking for 25 would be a good idea
+
+- Potential to go to the Christmas market afterwards
+
+
+- PhD Info Session
+
+
+- JS spoke to Hamid about an idea to drive engagement for postgrads
+
+- School committee for research are fully behind the idea
+
+- JS spoke to head of PGR admissions who is also on board
+
+- He would like to do the info talk if he can
+
+- JS has also spoken to one person in security who is happy to give a talk
+
+- His plan is to have one talk from each research sector
+
+- Provisionally Monday 23rd November 12:00-14:00
+
+- JS will try to get an RA done soon and get emails sent out
+
+- Would like to have some snacks and soft drinks
+
+
+- Esports collab
+
+
+- AC considering a collab with esports
+
+
+- Bouldering event
+
+
+- Provisionally suggested for Wednesday 25th November at the Depot
+
+- GT says it is cheaper for students on a monday
+
+- Date still being considered
+
+
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+- Action HW: Double check the guild have received payment from all our sponsors
+
+- DJ starting to look for hackathon sponsors, HW happy to help contacting them when a list is made
+
+ |
+ HW
+ |
+
+
+ | 7
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance: £ 3,284.60
+
+- Actual working balance: £ 2,100
+
+- Pending incomings
+
+
+- Memberships
+
+- Guild open day funding
+
+- Xmas meal tickets
+
+- Capital One pizza reimbursement
+
+
+- Pending outgoings
+
+
+- Alcohol
+
+
+- Action JA: Speak to Zoe to confirm how the alcohol is being paid for
+
+
+- Action transferred to (stolen by) HT and completed
+
+
+
+- Football booking
+
+
+- Being chased by the guild for the 4th November, but awaiting Habiba for the payment to go through
+
+
+- New key
+
+- Xmas meal payment
+
+- Pizza - Capital One Panel
+
+- Halloween Quiz
+
+
+
+- EPS Community Fund
+
+
+- Would need to come under one of the criteria for the trip
+
+
+- Valyfy lost funds
+
+
+ |
+ IE
+ |
+
+
+ | 8
+ |
+ EDI Report (standing item)
+
+
+- Action SR: Write announcement to go out on 8th
+
+
+- Should be sorted soon, in discussions
+
+- Trans visibility week idea:
+
+- Blahaj design website
+
+- HT says he would be concerned by the copyright issue
+
+ |
+ SR
+ |
+
+
+ | 9
+ |
+ Committee Suggestions (standing item)
+
+
+- VONC and VOYC hammer
+
+
+- After committee discussion, these were decided against as they would not be a good use of society funds.
+
+
+- Dark blue role colour
+
+
+- After committee discussion, this was decided against as it would look too similar to committee and committee-elect roles in the discord which could cause confusion.
+
+
+- Role/channel for guild CS reps
+
+
+- After committee discussion, it was decided to implement this, as it would be a good way for reps to reach more people, and would give committee more communication with the reps to improve events for members.
+
+
+- Meccha Chameleon
+
+
+- JS happy to respond and run this
+
+
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+- Tex bot changes
+
+
+- Action JS: Organise discussion outside meeting and plan the potential changes
+
+
+
+- Hoodies
+
+
+- Design discussion - committee vote returned going back to the previous design
+
+- Suggestions made to combine parts of the two designs to improve them
+
+
+- Committee shirts/hoodies
+
+
+- Committee vote in favour of committee merch of some sort
+
+- Action JA: look at options
+
+
+
+- CSS Running tops
+
+
+- Action HW: Gauge interest for tops on Tuesday’s run. If there’s sufficient interest then contact a few companies for quotes, including Bludog.
+
+
+- PhD Grad stickers (Todd’s suggestion)
+
+
+- Committee vote in favour of PhD Grad stickers
+
+- Cost discussion
+
+
+ |
+ All
+ |
+
+
+
+
+
+