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Document how we plan to use the two pots of money #186

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6 changes: 6 additions & 0 deletions docs/accounts.md
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Expand Up @@ -69,3 +69,9 @@ meeting, you can access it by doing the following:
2. Under the Action Center block, click the meeting name (don't click "join")
3. In the popup with meeting info, you will be able to see the Host Key as one of fields
4. In Zoom, open the participant view, click "Claim Host", and enter the host key

(plausible)=
## Plausible

We use [Plausible](https://plausible.io/) to track web traffic across Jupyter sites (`docs.jupyter.org`, `jupyter.org`, `mybinder.org`, `nbviewer.org`, and others), so that the EC can make decisions with real usage data. The [jupyter.org dashboard](https://plausible.io/jupyter.org/) is public.

@jasongrout jasongrout Aug 19, 2026

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We use [Plausible](https://plausible.io/) to track web traffic across Jupyter sites (`docs.jupyter.org`, `jupyter.org`, `mybinder.org`, `nbviewer.org`, and others), so that the EC can make decisions with real usage data. The [jupyter.org dashboard](https://plausible.io/jupyter.org/) is public.
We use [Plausible](https://plausible.io/) to track web traffic across Jupyter sites so the EC can make decisions with real usage data.
* [jupyter.org stats](https://plausible.io/jupyter.org) (including many subdomains)
* [nbviewer.org stats](https://plausible.io/nbviewer.org)
* [mybinder.org stats](https://plausible.io/mybinder.org)
* [jupyterlab.readthedocs.io stats](https://plausible.io/jupyterlab.readthedocs.io)
* [ipywidgets.readthedocs.io stats](https://plausible.io/ipywidgets.readthedocs.io)
* [ipython.org stats](https://plausible.io/ipython.org)
* [jupyterlite.readthedocs.io stats](https://plausible.io/jupyterlite.readthedocs.io)
* [mybinder.readthedocs.io stats](https://plausible.io/mybinder.readthedocs.io)

The subscription is paid for out of the [foundation budget](finances.md#how-we-use-the-money).
11 changes: 11 additions & 0 deletions docs/finances.md
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Expand Up @@ -18,6 +18,17 @@ We have not settled what happens when someone else, such as a subproject or indi
We need a clear policy for who decides how that money is spent.
:::

## How we use the money

Day to day, the EC treats these as two pots:

@jasongrout jasongrout Aug 19, 2026

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  • Is the Foundation budget pot talking about the foundation funds as a whole, or the foundation funds allocated to the EC?
  • Currently, do the existing funds sit in the c3, or are they in the foundation (see below where we discussed the tradeoff)? In other words, does the EC have formal control over the funds, or is it a delegation from the foundation? If control over the c3-origin funds is a delegation from the foundation, is that explicit from the foundation's perspective?

@Naomi-Wash Naomi-Wash Sep 4, 2026

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@jasongrout

  • Foundation budget pot refers to the foundation funds allocated to the EC. Essentially they want to use those funds first before spinning down the funds in the Charities account since we're not sure if/when it'll be replinished.
  • Existing funds sit in both the c3 and the foundation budget, what the board alloated to the EC. EC has formal control of the funds in the c3 and the funds allocated to them from the GB. Meaning they don't need board approval on how to spend either.


- **Foundation budget** pays for ongoing costs like the security contractor, Distinguished Contributor awards, and team services such as [Plausible](accounts.md#plausible). It rises and falls year to year depending on the Foundation's revenue and how much has already been spent.
- **Charities account** is a fixed reserve for the project alone, controlled by the EC. **We use it only as a last resort or in emergencies**, and use the foundation budget for regular spending.

## Financial reports

LF prepares financial reports for the EC, covering both the foundation budget and the charities account. They're stored in [this Google Drive folder](https://drive.google.com/drive/folders/1nHhycs6tiWw__8-fdB5Txdfe1nT4GxfQ?usp=drive_link). Our [LF Program Manager](xref:foundation#role:program-manager) can also generate ad hoc spending or account reports for either pot on request.

## G&A fees (aka indirect fees)

The LF charges a general and administrative (G&A) fee on income to cover the administration cost. The rate is **9%** on the first 1 million USD of income in a year and **6%** on income over that. The fee is assessed when the income lands in its _final destination fund_, not when it first arrives.
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