Welcome to the Kubernetes Austin organizing team! This checklist ensures all new co-organizers get proper access and context to help run successful meetups.
Timeline: Complete this process within 1-2 weeks of the organizer's acceptance.
- New organizer: Open an issue at https://github.com/cncf/communitygroups/issues/new/choose
- Select "Chapter Organizer Request" option
- For
Name of chapter inquiring about, enter:Kubernetes Austin
- Existing organizer: Send heads-up email to
organizers@k8sAustin.comwith issue number - Wait for CNCF approval before proceeding with access grants
- Existing organizer: Send welcome email to new organizer with:
- Link to this checklist
- Link to meetup planning documentation
- Google Drive access link
- Meeting invite for next bi-weekly organizer meeting
- Add to organizers mailing list:
organizers@k8sAustin.com- Contact your email administrator or existing organizer with access
- Add to bi-weekly organizer meeting invite
- Send calendar invite with Zoom/meeting details
- Include agenda template and past meeting notes
- Add to CNCF Slack private channel:
#austin-community-group-organizers- Invite via Slack admin panel
- If new organizer needs workspace access: https://communityinviter.com/cloud-native/cncf
- Recommend following public channel:
#austin-community-group
- Add as admin to GitHub organization: https://github.com/k8sAustin
- Go to Organization Settings → Members → Invite member
- Set role as "Owner" or "Admin"
- Verify access by having new organizer create a test issue/PR
- Add as organizer: https://sessionize.com/app/organizer/event/13876
- Go to Event Settings → Team → Add organizer
- Send invitation email
- Test access: Have new organizer log in and review pending submissions
- Add as organizer: https://community.cncf.io/kubernetes-austin/
- Go to Chapter Settings → Organizers → Add organizer
- Use their CNCF Community account email
- Test access: Verify they can view organizer dashboard and event management
- Add as organizer: https://www.meetup.com/kubernetes-austin/
- Go to Group Settings → Leadership → Add organizer
- Grant "Event organizer" permissions
- Note: We maintain this for 1,300+ legacy members but always redirect to Bevy
- Add as admin to LinkedIn: https://linkedin.com/company/k8sAustin
- Go to Admin tools → Page admins → Add admin
- Grant "Content admin" or "Admin" role
- Add access to other social media accounts:
- X (Twitter): https://x.com/k8sAustin
- Instagram: https://instagram.com/k8sAustin
- YouTube: https://youtube.com/@k8sAustin
- Bluesky: https://bsky.app/profile/k8saustin.com
- Test access: Verify they can create and schedule posts
- Share Buffer credentials: buffer.com
- Credentials located in shared vault in 1Password
- Walk through posting workflow: posting-on-buffer.md
- Test access: Have them schedule a test post (delete after testing)
- Add as editor to Google Drive: https://drive.google.com/drive/folders/1VNMGy8GB9ehdlfabIrdEEQLDHg3KHGdq?usp=drive_link
- Grant "Editor" permissions
- Show folder organization (by year, event assets, presentations)
- Send introductory email to Capital Factory team (if hosting events there)
- Include: Contact info, role as co-organizer, any specific needs
- CC: existing organizers for continuity
- Create verification checklist email with links to all platforms
- Schedule 30-minute walkthrough call within first week
- Review all documentation together:
- Assign to shadow next event as observer
- Add to next speaker coordination as secondary contact
- Include in next social media promotion planning
Key Contacts:
- Organizers email:
organizers@k8sAustin.com - CNCF Community Groups: https://github.com/cncf/communitygroups
Important Links:
Security Notes:
- Buffer credentials should be shared securely
- Encourage 2FA on all platforms where available
- Review access quarterly and remove inactive organizers
This checklist should be completed by an existing organizer. Each checkbox represents a completed action item.