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| 6 | + <title>CSV Reconciliation Checklist for Small Teams</title> |
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| 9 | + content="A practical checklist for comparing two CSV or Excel exports, catching missing rows, duplicates, and field mismatches before reporting." |
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| 14 | + <meta property="og:description" content="A practical CSV and Excel reconciliation checklist with a copy-paste brief for requesting a fixed-scope automation script."> |
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| 26 | + <article class="article-page"> |
| 27 | + <a class="text-link" href="../index.html">Back to services</a> |
| 28 | + <p class="eyebrow">CSV and Excel automation</p> |
| 29 | + <h1>CSV reconciliation checklist for small teams.</h1> |
| 30 | + <p class="lede"> |
| 31 | + Use this when two exports should agree but the totals, row counts, or |
| 32 | + field values do not line up. The goal is a repeatable script, not a |
| 33 | + manual spreadsheet hunt. |
| 34 | + </p> |
| 35 | + |
| 36 | + <section> |
| 37 | + <h2>1. Define the matching key</h2> |
| 38 | + <p> |
| 39 | + Pick the field that identifies the same record in both files: |
| 40 | + customer ID, order ID, SKU, invoice number, or transaction ID. If |
| 41 | + there is no stable key, create one from a small set of fields and |
| 42 | + document the tradeoff. |
| 43 | + </p> |
| 44 | + </section> |
| 45 | + |
| 46 | + <section> |
| 47 | + <h2>2. Normalize before comparing</h2> |
| 48 | + <p> |
| 49 | + Trim whitespace, standardize casing, parse dates into one format, |
| 50 | + and compare numbers as numbers. Many false mismatches come from |
| 51 | + formatting differences rather than actual data differences. |
| 52 | + </p> |
| 53 | + </section> |
| 54 | + |
| 55 | + <section> |
| 56 | + <h2>3. Report four failure types separately</h2> |
| 57 | + <ul class="article-list"> |
| 58 | + <li>Rows missing from the left export.</li> |
| 59 | + <li>Rows missing from the right export.</li> |
| 60 | + <li>Duplicate keys that make comparison ambiguous.</li> |
| 61 | + <li>Field mismatches for records that exist in both files.</li> |
| 62 | + </ul> |
| 63 | + </section> |
| 64 | + |
| 65 | + <section> |
| 66 | + <h2>4. Keep the output simple</h2> |
| 67 | + <p> |
| 68 | + A useful first version usually needs only <code>summary.json</code>, |
| 69 | + <code>mismatches.csv</code>, <code>missing_left.csv</code>, |
| 70 | + <code>missing_right.csv</code>, and <code>duplicates.csv</code>. |
| 71 | + Add Excel output only when someone needs to review the report |
| 72 | + manually. |
| 73 | + </p> |
| 74 | + </section> |
| 75 | + |
| 76 | + <section> |
| 77 | + <h2>Copy-paste brief</h2> |
| 78 | + <pre><code>Goal: |
| 79 | +Compare two CSV exports and generate a reconciliation report. |
| 80 | + |
| 81 | +Files: |
| 82 | +- source_a.csv |
| 83 | +- source_b.csv |
| 84 | + |
| 85 | +Matching key: |
| 86 | +- customer_id |
| 87 | + |
| 88 | +Fields to compare: |
| 89 | +- email |
| 90 | +- amount |
| 91 | +- status |
| 92 | + |
| 93 | +Output: |
| 94 | +- summary.json |
| 95 | +- mismatches.csv |
| 96 | +- missing_left.csv |
| 97 | +- missing_right.csv |
| 98 | +- duplicates.csv |
| 99 | + |
| 100 | +Rules: |
| 101 | +- Trim whitespace. |
| 102 | +- Compare email case-insensitively. |
| 103 | +- Compare amount as a decimal number. |
| 104 | +- Treat blank status as missing.</code></pre> |
| 105 | + </section> |
| 106 | + |
| 107 | + <section class="article-cta"> |
| 108 | + <h2>Need this turned into a script?</h2> |
| 109 | + <p> |
| 110 | + Open a public quote request with sanitized sample rows and the |
| 111 | + expected output shape. Do not post credentials, private customer |
| 112 | + data, payment details, or production secrets. |
| 113 | + </p> |
| 114 | + <a class="button primary" href="https://github.com/xyjk0511/codex-services-portfolio/issues/1"> |
| 115 | + Request a quote |
| 116 | + </a> |
| 117 | + <a class="button secondary" href="../csv-kit/index.html"> |
| 118 | + See sample output |
| 119 | + </a> |
| 120 | + </section> |
| 121 | + </article> |
| 122 | + </main> |
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